Every booking, voucher and rupee,
in one ledger.
When a client accepts a quote, it becomes a booking with a code. From there you track supplier confirmations, issue vouchers, record customer payments and see what you owe each supplier, file by file and across the whole business.
Per service
confirmation status
Receipts
and instalments
Supplier dues
with due dates
Customer receipts
₹14.2 L
Supplier dues
₹9.8 L
Vouchers pending
6
Kapoor x4 · Dubai 5N
₹2,84,000 · ₹1,42,000 due
Shah x2 · Dubai + Abu Dhabi
₹1,96,500 · Paid
Group 32 · Expo trade visit
₹18,40,000 · 40% received
Iyer x3 · Desert + cruise
₹1,58,200 · Balance Nov 30
What is inside
Everything Booking Ledger does for your desk.
Supplier confirmations
Request, track and record confirmation numbers for every hotel, vehicle and activity.
Vouchers in your brand
Hotel, transfer and activity vouchers generated from the booking, ready to share.
Customer payments
Advance, instalments and balance with receipts, linked to the payment schedule on the quote.
Supplier dues
What you owe, to whom and when, with partial payments and credit notes.
Find any file fast
Search by booking code, traveller name, phone or travel date.
Nudges that matter
Balance due, unconfirmed services and vouchers not yet sent, collected into one daily list.
How it flows
Four stops, start to finish.
Gate opens when you are ready.
- GATE 011
Quote accepted
The accepted option becomes a booking with its own code and services.
- GATE 022
Confirm with suppliers
Send requests and record confirmations service by service.
- GATE 033
Collect and pay
Record customer receipts and supplier payments against the same file.
- GATE 044
Voucher and travel
Issue vouchers and push the final itinerary to the Traveller App.
Money in, money out
See the profit on a file before the trip starts.
Each booking shows what the client has paid, what is still due, what you owe suppliers and the margin left. Cancellations and amendments are recorded with their own charges, so the final number is the real one.
Checklist
- Receipts, refunds and credit notes per file
- Supplier payments with references
- Amendments with revised totals
- Realised margin after changes
Groups and departures
Built for groups as well as couples.
Fixed departures, pilgrimage groups and corporate trips run on rooming lists and per-person payments. The ledger keeps each traveller's payment status while the services stay booked at group level.
Checklist
- Rooming lists per departure
- Per-person payment tracking
- Group-level supplier confirmations
- Departure manifest export
Next stops on the same trip file
Questions
Booking Ledger, answered
Jotted in the margins of a hundred sales calls.
Does it replace our accounting software?
No. The ledger tracks trip-level money. You can export receipts and supplier payments for your accountant or accounting software.
Can we take payments online?
You can share payment links from your existing gateway on quotes and reminders. Receipts are then recorded on the booking.
How are cancellations handled?
Cancel a service or the whole booking, apply supplier and customer cancellation charges, and the ledger recalculates dues and refunds.
Can two people work on the same booking?
Yes. Every change is logged with who made it and when.
Wish you were here.
Build your first 10 itineraries free. Draft them with AI from your own rates, send them as quotes, and see how your desk feels with every booking in one place.
See you on the road,
the Ixhostelle desk