Every rate you negotiated,
right where you quote.
Hotels, transport, guides and activities with your contracted rates, seasons, blackout dates, child policies and cancellation rules. The AI Itinerary Builder and Quote Studio both price from this book, so your numbers stay consistent across the team.
4 types
hotels, transport, guides, activities
Seasons
and blackouts built in
Import
from spreadsheets
Umaid Bhawan Heritage
Jodhpur · Deluxe CP
₹9,800
Oct - MarLake Pichola Retreat
Udaipur · Lake view MAP
₹12,400
Blackout Dec 24 - Jan 2Marwar Travels
Innova Crysta · per km
₹21 / km
Min 250 km / dayAmer Fort guide
Jaipur · half day · English
₹2,500
Free cancel 48 hDesert camp safari
Jaisalmer · jeep + dinner
₹3,200
Peak +20%What is inside
Everything Supplier Book does for your desk.
Hotels in detail
Room categories, meal plans, extra beds, child age bands and single supplements, by season.
Transport tariffs
Per km, per day, point-to-point transfers and minimum kilometres, by vehicle type.
Guides and escorts
Half day, full day and language-specific fees, with city and monument coverage.
Activities and entries
Safaris, cruises, shows and monument tickets with adult and child pricing.
Seasons and blackouts
Peak, shoulder and off-season rates, festival surcharges and blackout windows.
Cancellation rules
Per-supplier policies that flow into quotes and the booking ledger automatically.
How it flows
Four stops, start to finish.
Gate opens when you are ready.
- GATE 011
Import what you have
Upload existing rate spreadsheets. We map columns to rooms, seasons and meal plans.
- GATE 022
Add contracts as they come
New season rates, a new DMC partner or a one-off group rate, added in minutes.
- GATE 033
Set validity
Every rate has a start and end. Expired rates are flagged before anyone quotes them.
- GATE 044
Price everywhere
Drafts, quotes and agent portal prices all read from the same book.
One source of truth
No more “which rate sheet is current?”
When a hotel sends a revised contract, update it once. Every new draft and quote picks it up, and existing quotes that used the old rate are listed so you can decide what to do.
Checklist
- Rate validity dates on every line
- Quotes affected by a rate change are listed
- Supplier contacts and payment terms in one card
- Notes for the team, like best rooms to request
Local partners
Your DMCs and ground handlers, organised.
Keep the DMCs you work with in Dubai, Bali or Thailand alongside your direct contracts, with their package rates and their own cancellation terms, in their own currency.
Checklist
- Supplier currency with your exchange rates
- Package rates from DMC partners
- Commission and net terms per supplier
- Supplier performance notes after each trip
Next stops on the same trip file
Questions
Supplier Book, answered
Jotted in the margins of a hundred sales calls.
How do we get our existing rates in?
Send us your spreadsheets. We map them to the Supplier Book during onboarding, and you can import further sheets yourself afterwards.
Can different branches have different rates?
Yes. On multi-branch accounts, a rate can be shared across branches or kept to one.
Does it handle dynamic or on-request rates?
Yes. Mark a supplier as on-request and the draft will show the service with a flag to confirm the price.
Can agents see supplier names?
Only if you allow it. Supplier names and net rates can be hidden in the Agent Portal and on quotes.
Wish you were here.
Build your first 10 itineraries free. Draft them with AI from your own rates, send them as quotes, and see how your desk feels with every booking in one place.
See you on the road,
the Ixhostelle desk